This Privacy Notice tells you what to expect in relation to personal information about you which is collected, handled and processed by SPQR Communications Ltd.
SPQR Communications Ltd, 15-16 Bedford Street, London, WC2E 9HE is the Data Controller.
We understand that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of the individuals whom we process personal information, including our employees, clients, journalists and visitors to our website. We will only collect and use personal data in a way that is consistent with our obligations and individual rights under the law. The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but also covers personal data you voluntarily provide to us.
Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’. The special categories of personal data specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin; political opinion; religious or philosophical beliefs; health data, sexual life or sexual orientation, trade union membership; and criminal records.
If you choose to provide special categories of personal data to us for any reason, the act of doing so constitutes your explicit consent, where such consent is necessary and valid under local law, for us to collect and use that data in the ways described in this Notice or as described at the point where you choose to disclose this data.
For the purposes of this notice, processing data refers to the handling, collecting, protecting or storing of your personal data. We may collect personal data from you in the course of our business, including through your use of our website, when you contact or request information from us, when you engage our services or as a result of your relationship with one or more of our staff and clients.
The following are examples of how we may obtain personal data from you:
We may use your personal data to:
As part of our business we may engage with journalists and other individuals who work in the media on behalf of clients. Where we obtain the personal data of journalists and others in the media arena, we use this in order to:
Under the GDPR, we must always have a lawful basis for using personal data. In such cases, we rely on one or more of the following processing categories:
Where we process personal data based upon consent, you may change your mind and withdraw your consent at any time by contacting us at info@spqragency.com
Your personal data will be treated as strictly confidential. At times it may be necessary to share personal data with certain trusted third parties in accordance with contractual arrangements in place with them, including:
We may be required to disclose your data to comply with legal or regulatory requirements; under those circumstances, we will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.
We keep your personal data for no longer than reasonably necessary to fulfil the purposes outlined in this Notice unless a longer retention period is required or permitted by law.
Our retention periods are based on the requirements of applicable data protection laws and the purpose for which the data is collected and used, taking into account legal requirements to retain the data for a minimum period, limitation periods for taking legal action, good practice and our business purposes.
We keep contact information (such as mailing list information) until a user unsubscribes or requests that we delete that information. If you choose to unsubscribe from a mailing list or newsletter, we may keep certain limited information about you so that we may honour your request.
Most of the personal data we collect and use for marketing purposes relates to individual employees of our clients and other companies with which we have an existing business relationship. We may also obtain contact information from public sources, including content made public on social media websites, to make an initial contact with a relevant individual at a client or other company.
Where we are legally required to obtain your explicit consent to provide you with marketing materials, we will only provide you with such marketing materials if you have provided consent for us to do so.
We may send you further emails prompting you to refresh your consent from time to time.
You can also exercise the right to discontinue marketing communications to you. In such cases, we will retain minimum personal data to note that you opted out in order to avoid contacting you again. If you have agreed to receive marketing but then later change your mind and no longer wish to receive marketing, please let us know so we can remove you from our distribution lists.
Please contact us on info@spqragency.com if you do not wish to receive communications from us.
If you decide to unsubscribe from a service or communication, we will try to remove your data promptly, although we may require additional information before we can process your request.
When we keep your personal data, we are responsible for keeping an accurate record of the data that you have submitted to us and verified. We do not assume responsibility for verifying the ongoing accuracy
of your personal data.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
We do not transfer personal data outside the EEA.
We do not use any form of automated decision making in our business.
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
We will keep our privacy notice under regular review and will update as necessary. Any changes will be communicated via our website and we recommend that you consult this page so that you are aware of our latest privacy notice. Your continued use of our services shall constitute your acceptance of any revised privacy notice.
Please contact us by email if you have any questions about our privacy notice or data we hold about you: info@spqragency.com
To exercise all relevant rights, queries or complaints please in the first instance contact info@spqragency.com
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the ICO.